Job ID: JOB_ID_1192
Opportunity: Project Manager (Real Estate & Workplace)
Databricks is seeking a highly motivated Mid-Level Project Manager to support multiple concurrent commercial office and corporate interiors projects across the AMER Real Estate & Workplace portfolio. This is a critical role that ensures our physical workspaces reflect our innovative culture and support our growing team. The position is a hybrid role, requiring local candidates in the San Francisco or Sunnyvale, CA area to be onsite 2-3 days per week to oversee project progress and coordinate with local stakeholders.
Core Responsibilities
- Project Coordination: Manage end-to-end project activities for several AMER office projects in parallel, ensuring they are completed on time, within scope, and within budget.
- Planning & Scheduling: Develop and maintain detailed project plans and schedules. Set deadlines, assign tasks, and monitor progress against key milestones.
- Scope & Cost Management: Manage changes to project scope, schedule, and costs using appropriate approval and verification processes. Track performance using advanced project tools and metrics.
- Stakeholder Management: Coordinate with landlords, general contractors, vendors, and internal stakeholders regarding site access, logistics, and recurring project meetings.
- Documentation & Reporting: Prepare and distribute agendas, meeting minutes, action items, and status reports. Track and drive the closure of open issues.
- Financial Oversight: Maintain CapEx and budget trackers, including commitments, change orders, and forecast vs. budget. Initiate and track purchase requisitions and POs per procurement processes.
- Financial Summaries: Prepare concise monthly financial and status summaries, including variance explanations for Real Estate, Workplace, and Finance leadership.
- Standardization: Keep project documentation organized in company systems and help standardize templates for reports, checklists, and trackers.
- Workplace Readiness: Support handover activities including FF&E, minor works, signage, punch lists, and day-one readiness with IT/AV and Security teams.
- Close-out: Track completion of close-out requirements such as O&M manuals, warranties, as-builts, and training to ensure a smooth transition to operations.
Required Experience and Skills
- Professional Experience: 5+ years as a Project Manager specifically on commercial office or corporate interiors projects, ideally across multiple sites.
- Project Management: Proven ability to manage and prioritize multiple projects simultaneously with strong follow-through.
- Industry Knowledge: Experience working with landlords and general contractors on tenant improvements (TI) and base-building projects.
- Technical Tools: Strong proficiency with spreadsheets and project management tools such as Smartsheet, Asana, or similar platforms. Expert-level skills in presentation tools like Google Slides or PowerPoint.
- Communication: Excellent written and verbal communication skills; able to synthesize complex project details into clear updates for cross-functional teams and executive leadership.
- Adaptability: Highly organized, detail-oriented, and effective in a fast-paced, ambiguous environment.
Submission Requirements
This is a W2-only contract position. Candidates must be local to the San Francisco Bay Area. Resumes should clearly highlight specific project responsibilities, tools used, and examples of multi-site or large office building projects, tenant improvements, and budget/CapEx management.
Special Requirements
W2 only. Local candidates for San Francisco or Sunnyvale, CA only. Hybrid onsite requirement (2-3 days). Must be US Citizen, Green Card holder, or EAD.
Compensation & Location
Salary: $135,000 – $190,000 per year (Estimated)
Location: San Francisco, CA
Recruiter / Company – Contact Information
Recruiter / Employer: Vyze Software Solutions Pvt Ltd
Email: deepak.chaubey@vyzeinc.com
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